1st PHASE: ABSTRACT
Please submit your abstract to our conference submission system (We are using NanoCONFER system for our paper management.). Make sure to include all authors and that the paper’s name and abstract are relevant to the topics of the conference. The deadline for abstract submission is 15th January 2026. Abstract submission after the deadline is possible with the permission of the conference chair.
No template is required! Abstracts should be submitted using the form in plain text format using the submission system. Abstracts are used to check thematic relevance for the conference focus.
2nd PHASE: FULL PAPER
For submission please use the official IEEE template (A4), which can be found here: Manuscript Templates for Conference Proceedings. Minimum length of the paper is 4 pages. Maximum length is 6 pages. Deadline for the paper submission is 15th April 2026.
See some full paper examples from previous conference in IEEE Xplore database:
Make sure you are using the A4 template format and not the US Letter format.
3rd PHASE: FINALIZE YOUR PAPER
Step 1: Please reflect the fedback from Reviewers. Final papers will be reviewed by the editorial staff.
Step 2: Include IEEE Copyright notice on the first page and check that your funding agency is included in the footnote!
For papers in which all authors are employed by the US government, the copyright notice is:
U.S. Government work not protected by U.S. copyright
For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:
979-8-3315-6306-6/26/$31.00 ©2026 Crown
For papers in which all authors are employed by the European Union, the copyright notice is:
979-8-3315-6306-6/26/$31.00 ©2026 European Union
For all other papers (the most common occurrence) the copyright notice is:
979-8-3315-6306-6/26/$31.00 ©2026 IEEE
Step 3: Convert to PDF and check its compatibility with IEEE
HOW TO: PDFExpress Manual
Step 4: Upload PDF of final paper from IEEE PDF eXpress® to conference system
Please, do not change the name of the file „XXXXXXXX.pdf“ and upload it in this form to the conference system NanoCONFER!!! In order to unify the conference papers appearance please check whether your sponsor acknowledgments is placed in the unnumbered footnote on the first page.
All final papers will be checked through IEEE for plagiarism and if some authors are prohibited to publish in IEEE Xplore. We reserve the right to reject an article if there is a significant percentage of similarity with other papers. We will give and option to correct your papers to minimize similiarity. All articles will be considered individually to avoid rejection due to previous work of the author.
4th PHASE: PRESENTATION PREPARATION
Oral presentations (section O1, O2, O3 and O4) cannot exceed 15 minutes (including Q&A). Please be advised that presentations exceeding the limit will be cut off by the chair in the interest of time.
Presenters do not have to bring their own computer. There will be a Windows-based laptop computer that will be available in the session room. Your presentations (preferring presentation prepared in Microsoft PowerPoint or PDF) will be accepted in USB Flash drive form. Copy of your presentation should be labeled with the following information on USB Flash Drive: Session Abbreviation, Paper ID, Author’s Name (example: O1_224_John_Doe.pdf)
Authors whose articles were included in the Poster Section (P1 and P2) should display their papers in the poster format (A1 – 594 mm (wide) x 841 mm (tall)).
In general, the Poster Session papers are displayed simultaneously with authors standing next to their posters. The author should be prepared to give a short description of their work, if asked, and answer questions from those attending. Poster session Chairs will be available during poster sessions. For the location of the poster session refer to the program book and conference information. Tools for the fixing of posters will be available directly in the sections.
IMPORTANT
No-Show Policy. To have your paper included in the IEEE Xplore database, one author needs to register for attending the conference, and present the paper in the assigned session, either in a talk or as a poster, according to the respective track.
If you want to use conference logo in you poster or presentation you can download Logo Kit here: